How to Integrate Employment Verification with Your ATS
Employment verification shouldn't live in a separate system. When it's disconnected from your ATS, you're manually re-entering candidate data, chasing status updates, and copying reports into candidate profiles. Integration eliminates that friction—candidate data flows to verification automatically, results flow back to the ATS, and hiring managers get a single view of the process. This guide covers how to integrate employment verification with your ATS, what to look for in integration capabilities, and how to design workflows that keep verification in sync with your hiring pipeline.
Why ATS Integration Matters
Without integration, verification creates manual work at every step. You've already captured candidate information in your ATS—name, resume, employment history. Sending that to a verification vendor means re-uploading, re-entering, or exporting. When verification completes, you manually attach the report to the candidate profile. Status updates require checking another system. At scale, this doesn't work. Integration means verification becomes a seamless step in your hiring workflow, not a separate process that creates bottlenecks and duplicate work.
Bi-Directional Sync
Look for bi-directional sync. Candidate data flows from ATS to verification: when a candidate reaches a certain stage (e.g., offer extended), the verification platform receives their information automatically. No manual handoff. Results flow back: verification status updates appear in the ATS, and the final report attaches to the candidate profile. Hiring managers see everything in one place. Bi-directional sync requires the verification platform to support your ATS's API or integration framework. Most modern platforms offer native integrations with Workday, BambooHR, Greenhouse, Lever, iCIMS, and other popular systems.
Trigger-Based Verification
Define when verification should start. Common triggers: when a candidate reaches "offer extended," when they accept an offer, or when they're moved to a specific pipeline stage. Trigger-based verification ensures you're not verifying too early (wasting resources on candidates who won't get offers) or too late (delaying offers while you wait for verification). The trigger should be configurable—different roles or departments may have different workflows.
Status Updates and Reporting
Integration should provide real-time status updates. "Verification in progress," "Awaiting employer response," "Complete"—hiring managers need visibility without leaving the ATS. When verification completes, the report should attach to the candidate profile automatically. Some integrations support custom fields, so verification status can appear in pipeline views or candidate cards. The goal: no one should have to log into a separate system to check verification status.
API Access for Custom Workflows
Native integrations cover common use cases. For complex workflows—custom staging, multi-step approvals, or integration with other HR systems—API access enables custom development. Enterprise teams may need to trigger verification from custom applications, pull verification data into analytics, or integrate with HRIS beyond the ATS. Evaluate whether the verification platform offers a robust API and documentation for custom integrations.
True Probe and ATS Integration
True Probe provides seamless ATS integration with Workday, BambooHR, Greenhouse, and other leading platforms. AI agents automatically sync with your existing HR systems—candidate data flows in, verification runs, results flow back. End-to-end automated verification workflows mean no manual handoffs, no duplicate data entry, and no status chasing. Verification becomes a natural step in your hiring process, not a bottleneck outside it.
Key Takeaways
ATS integration eliminates duplicate data entry and keeps verification in sync with your hiring pipeline. Look for bi-directional sync—data flows both ways. Use trigger-based verification to start at the right stage. Ensure status updates and reports flow back to the ATS. API access enables custom workflows for enterprise needs. Integrated verification is faster, less error-prone, and keeps hiring teams focused on hiring—not on moving data between systems.
